Stocktake and disposals
Both under module.assets. Stocktake is at /stocktake, disposals at
/disposals.
Asset lifecycle
Section titled “Asset lifecycle”Devices carry lifecycle fields alongside their MDM inventory:
| Field | Use |
|---|---|
| Purchase date | Age, and warranty start |
| Status | Where it is in its life |
| Location | Which room, which cupboard |
| Notes | Anything else |
| Warranty | Tracked, and populated by a warranty connector where one is configured |
These are yours to fill in. Nothing populates location automatically, because nothing knows it.
Stocktake
Section titled “Stocktake”/stocktake. A physical audit: work through a location and scan each device’s
serial to confirm what is there.
How it goes:
- Start an audit for a location.
- Scan serials, or type them.
- Anything present that you expected is confirmed.
- Anything expected and not found is flagged missing.
- Anything found that you did not expect is flagged as unexpected.
- Complete the audit to record the result.
Read the unexpected list first. It is usually devices that moved rooms without the record following, and occasionally something more useful.
Advice from schools that do this: audit one room at a time and complete it before moving on. An audit spanning a building takes days, and a half-finished one leaves you unsure which half is current.
Disposals
Section titled “Disposals”/disposals. What happened to a device at the end of its life.
Each disposal records the device, the method, whether it was sanitised, and any proceeds.
Methods
Section titled “Methods”| Method | Meaning |
|---|---|
| Resold | Sold on, to a family, a staff member, or a trader |
| Recycled | To an e-waste stream |
| Donated | Given away |
| Destroyed | Physically destroyed |
| Returned | Back to a lessor or supplier |
Sanitisation
Section titled “Sanitisation”Recorded separately from the method, because a device can be recycled without having been wiped, and that is what a privacy assessment asks about.
The disposals page shows a count of devices that left without sanitisation, prominently. If that number is above zero, it is a finding, and it is better to see it on your own screen than in somebody else’s report.
Proceeds
Section titled “Proceeds”Where a device was resold, what it fetched. Aggregated on the page, which turns “we sell the old laptops” into a number.
Why disposals matter more than they look
Section titled “Why disposals matter more than they look”Three reasons a school ends up needing this record.
Privacy. A device leaving the school with data on it is a breach. Recording sanitisation is how you know it did not, or find out that it did.
Money. Proceeds from resale usually go back to a budget somebody is accountable for.
Asset registers. Finance carries devices as assets until told otherwise. A disposal record is the trigger for writing one off, and the absence of one is why schools carry ghost assets for years.
Bulk disposal
Section titled “Bulk disposal”Paste serial numbers in as a list at the end of a refresh cycle, when eighty devices go at once.
Permissions
Section titled “Permissions”Both live under the asset module. See roles and permissions for the mapping.
Related
Section titled “Related”- Devices for the record a stocktake is auditing.
- Compliance answers for the privacy assessment that will ask about sanitisation.